This article explains how third party provides should log hearing services provided as related services per students' IEPs. Hearing services may include related services provided by a teacher of deaf/hard of hearing or audiologist.
For a step-by-step walkthrough of how to create a therapy session log note, please view this Scribe guide.
The Student Log has recently been updated to include a new "Related Services" category. Going forward, therapists providing hearing services should use the new hearing options when logging direct related services. Listed below are the components used to create a log entry to document the provision of hearing services on students' IEPs.
- About: Student
- System: Student
- Location: School Location (Default)
- Contact Date: Date and Time of Contact
- Contact Type: Select the appropriate contact type used to communicate with the
student/caretaker and or deliver services. All successful and attempted contacts and
service delivery must be logged. Ensure that you communicate with the school to
determine preferred contact types for logging.- Phone Call- Successful
- Phone Call- Left Message
- Face-to-Face
- Face-to-Face- Did Not Attend
- LiveLesson- Individual
- LiveLesson- Did Not Attend
- LiveLesson- Group
- Areas and Categories: Related Services
- Hearing Services - 15 Minutes
- Hearing Services - 30 Minutes
- Hearing Services - 45 Minutes
- Hearing Services - 60 Minutes
- Contactees: Student, Learning Coach, and/or Caretaker
- Comments: Use this area to document the provision of related services. Details should
include the duration, service type, and goals addressed.
Reminders
- If the session lasted longer than the options provided, you may select more than one, for example, selecting "Hearing Services - 15 minutes" and "Hearing Services - 60 minutes" for a session that lasted 75 minutes.
- If you were evaluating the student, you should use the separate evaluation options in the Special Education category. You should not use the related services options for an evaluation unless you provided direct therapy AND conducted an evaluation during the session.
- If the student was absent from a scheduled session, you should still log the amount of time for which the student was scheduled. For a virtual session, you should select "LiveLesson - Did Not Attend" and then the type of service and duration scheduled.
Please see below for an example of what a sample log for therapy sessions looks like.
