How Should I Log Other Related Services?

This article explains how to log other related services provided by third party therapists when the therapist provides a service is not listed in existing log categories.

The Student Log has recently been updated to include a new "Related Services" category.  Going forward, there are ten new related services options.  These options were selected based on the most commonly provided related services.  You should ONLY use the "Other Related Service" option if you provide a service that is not one of the options below.  If you provide a service that is listed below, use the corresponding log category.  Here are the ten new options, each has four options which represent intervals of service minutes:

• Occupational Therapy (not LiveOT)
• Counseling Services
• Social Work Services
• Physical Therapy
• Orientation & Mobility Services (O&M)
• Hearing Services (including teacher of deaf/DHH)
• Vision Services (including TVI services)
• Nursing Services
• ABA/Autism Services (includes services provided by BCBA, behavior analyst, or RBT)
• Other Speech/Language Services (not LiveSpeech) 

Listed below are the components used to create a log entry to document the provision of other related services on students' IEPs that are not included in the list above.

• About: Student
• System: Student
• Location: School Location (Default)
• Contact Date: Date and Time of Contact
• Contact Type: Select the appropriate contact type used to communicate with the 
  student/caretaker and or deliver services. All successful and attempted contacts and 
  service delivery must be logged. Ensure that you communicate with the school to 
  determine preferred contact types for logging.
  • Phone Call- Successful
  • Phone Call- Left Message
  • Face-to-Face
  • Face-to-Face- Did Not Attend
  • LiveLesson- Individual
  • LiveLesson- Did Not Attend
  • LiveLesson- Group
• Areas and Categories: Related Services
  • Other Related Service - 15 Minutes
  • Other Related Service - 30 Minutes
  • Other Related Service - 45 Minutes
  • Other Related Service - 60 Minutes 
• Contactees: Student, Learning Coach, and/or Caretaker
• Comments: Use this area to document the provision of related services. Details should 
  include the duration, service type, and goals addressed.

Reminders

• If the session lasted longer than the options provided, you may select more than one, for example, selecting "Other Related Service - 15 minutes" and "Other Related Service - 60 minutes" for a session that lasted 75 minutes.
• If you were evaluating the student, you should use the separate evaluation options in the Special Education category.  You should not use the related services options for an evaluation unless you provided direct therapy AND conducted an evaluation during the session.
• If the student was absent from a scheduled session, you should still log the amount of time for which the student was scheduled.  For a virtual session, you should select "LiveLesson - Did Not Attend" and then the type of service and duration scheduled.

Please see below for an example of what a sample log for therapy sessions looks like.