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What to do if a therapist or evaluator resigns?

This article explains what to do if a therapist or evaluator resigns.

If a therapist or evaluator resigns, it is important to notify the PVS Operations team as soon as possible to ensure that the caseload is reassigned in a timely manner.  This reduces the likelihood of the student missing services which could require compensatory minutes to be made up, or for an evaluation to become overdue and therefore out of compliance.

When you are aware of a provider resignation, the vendor main contact should complete the Therapist/Evaluator Resignation Form.  You will be prompted to include the following information about the provider:

  • Provider's name
  • Total number of students on caseload
  • Total minutes of students on caseload
  • Number of incomplete evaluators
  • Last day worked
  • Last day Pearson Online Classroom access is needed
  • Whether or not your company can continue to accept referrals for this service/evaluation area

If the therapist has less than 20 students on their caseload, you will be prompted to enter the ID number and minutes per month (according to IEP) for each student on the caseload.  If the therapist has 20 or more students on their caseload, you will be prompted to upload a file that lists all student IDs and minutes for each student.  This information is requested to ensure that no students are missed when transferring them to another therapist.

Remember that all log entries must be completed before the therapist's last day.

Submitting the resignation form will notify the vendor manager and related services coordinator.  If the provider had students on their caseload, a new referral ticket is automatically generated so that the therapy referrals and/or evaluation referrals can be reassigned.

Related service coordinators will delete the ID number from the students' Provision DV or 3rd Party Referral DV and will enter the ID number of the new therapist or evaluator when reassigned.  This information is also displayed within the Special Education Vendor Management Data View.

dv1

Students may temporarily remain in an old section until a new provider is assigned.  This is done to ensure that all students are reassigned and transferred to new provider(s) as appropriate.  If the provider has already resigned and students have not been moved yet, the section will be renamed to alert school staff that there is not a therapist currently assigned to that section.